Sullivan County Conservation District

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 Conference Room Schedule

To use the large conference room, your organization must abide by the following rules:

  • Groups using the meeting rooms are to be community organizations and/or non-profit groups that are not charging a fee greater than program costs.
  • Sign up and registration for use: Upper Meeting Room - Conservation District.  
  • The Conservation District, PSU Extension, and Head Start have meeting room priority.  If your organization has a meeting already scheduled and there is a conflict for that date, your organization will be notified and your meeting shall be rescheduled.  The Conservation District, PSU Extension, and Head Start will be mindful not to have meeting date conflicts but they will have priority for usage.
  • Organizations holding monthly meetings can schedule only three months in advance.
  • Meetings held during the regular business day should limit noise level since offices are located adjacent to and below the meeting room.
  • After hours usage (4 PM -?) is limited to the upper meeting room only unless meeting is a PSU Extension Program.
  • Keys for after hour usage of the meeting room must be obtained from the Conservation District or PSU Extension during regular business hours of 8:30 AM - 4:00 PM.  Keys must be returned to the respective office the next day.  It is the responsibility of the organization to pick up and return keys.  Signature is required when keys are picked up.
  • Groups using the facility are to clean after meetings.    
  • Meeting room floor is to be dry mopped and/or swept if needed.
  • Chairs and tables should be moved with cares so as to not damage floors and returned to carts for storage.
  • Heating is not to be adjusted in the meeting room.
  • Meetings needing additional services such as copies, etc. need to be addressed with the PSU Extension in advance.  A fee may be charged.  (WE DO NOT WISH to compete with outside vendors, but can provide emergency or additional copies on a limited basis).
  • Equipment needs for meeting room are to be provided by organization or group using the facility.  Groups needing special equipment or needs should contact the Conservation District or PSU Extension prior to the meeting date. ( A fee may be charged for use of equipment, maintenance, or special needs).
  • Lights and doors shall be checked before leaving. (See checklist where switch and controls are located).  A FEE WILL BE CHARGED IF LIGHTS AND/OR EQUIPMENT IS LEFT ON.
  • Parking - Parallel parking in lower lot required for general meetings.
  • Parking in grass area in front of building is strongly discouraged - unless parking in upper/lower lots is full.
  • User agreement must be physically completed.  Future usage by organization is contingent on meeting all the listed requirements.
  • Scheduled meetings being cancelled need to notify the Conservation District at 928-7057.  

               

  Meeting Room Reservation Form                   

    Check List for Meeting Room Usage

SCHEDULED EVENTS                                                         

2017

  June 2017
 
  June 22
Sullivan County Library Informational Meeting on Elder Law 6:30 PM
  June 23 Farmland Preservation Board Meeting - 11:00 AM - 1:00 PM
  June 26
4-H Rocketry 2:30 PM
  June 26
4-H Robotics 6 PM - 8 PM
  June 29
4-H Livestock 6 PM
  July 2017
 
  July 3
4-H Rocketry 2:30 PM
  July 3
4-H Robotics 6 PM - 8 PM
  July 6
4-H Livestock 6 PM
  July 10
4-H Rocketry 2:30 PM
  July 10
4-H Robotics 6 PM - 8 PM
  July 11
District Board Meeting 11:30 AM - 4 PM
  July 12
Serve Safe 8:30 AM - 4:30 PM
  July 13
4-H County Council 7 PM
  July 17
4-H Advisory Meeting 7 PM
  July 19
Serve Safe 8:30 AM - 4:30 PM
  July 20
4-H Livestock 6 PM
  July 24
4-H Rocketry 2:30 PM
  July 24
4-H Robotics 6 PM - 8 PM
  July 27
4-H Livestock 6 PM
  July 28
Sullivan County Library Creative Writing 10 AM - 2 PM
  July 31
4-H Rocketry 2:30 PM
  July 31
4-H Robotics 6 PM - 8 PM
  August 2017
 
  August 7
4-H Rocketry 2:30 PM
  August 7
4-H Robotics 6 PM - 8 PM
  August 8
4-H Sewing 6:30 PM - 8 PM
  August 10
4-H County Council 7 PM
  August 14
4-H Robotics 6 PM - 8 PM
  August 15
District Board Meeting 11:30 AM - 4 PM
   August 17  Sullivan County Library 6:00 PM - 9:00 PM
  August 21
4-H Robotics 6 PM - 8 PM
  August 25 Open House for Jackie - Noon - 4:00 PM (all day use of conference room)
  September 2017
 
  September 11
Dining with Diabetes 6 PM - 8 PM
  September 12
District Board Meeting 11:30 AM - 4 PM
  September 18
Dining with Diabetes 6 PM - 8 PM
  September 25
Dining with Diabetes 6 PM - 8 PM
  October 2017
 
  October 2
Dining with Diabetes 6 PM - 8 PM
  October 10 
District Board Meeting 11:30 AM - 4 PM
  October 12
4-H County Council 7 PM
  November 2017
 
  November 6
4-H Advisory Meeting 7 PM
  November 14
District Board Meeting 11:30 AM - 4 PM
  December 2017
 
     

 

 

   

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