Sullivan County Agricultural Resources Center

 Conference Room Schedule

To use the large conference room, your organization must abide by the following rules:

• Groups using the meeting rooms are to be community organizations and/or non-profit groups that are not charging a fee greater than program costs.
• Sign up and registration for use: Upper Meeting Room - Conservation District; Lower Meeting Room - PSU Extension.
• The Conservation District, PSU Extension, and Head Start have meeting room priority.  If your organization has a meeting already scheduled and there is a conflict for that date, your organization will be notified and your meeting shall be rescheduled.  The Conservation District, PSU Extension, and Head Start will be mindlful not to have meeting date conflicts but they will have priority for usage.
• Organizations holding monthly meetings can schedule only three months in advance.
• Meetings held during the regular business day should limit noise level since offices are located adjacent to and below the meeting room.
• After hours usage (4 PM -?) is limited to the upper meeting room only unless meeting is a PSU Extension Program.
• Keys for after hour usage of the meeting room must be obtained from the Conservation District or PSU Extension during regular business hours of 8:30 AM - 4:00 PM.  Keys must be returned to the respective office the next day.  It is the responsibility of the organization to pick up and return keys.  Signature is required when keys are picked up.
• Groups using the facility are to clean after meetings and make arrangements for refuse removal with PSU Extension or the Conservation District.  If full bag of refuse is generated a donation of $2.00 per full bag is appreciated to cover cost of disposal.  A donation box for this purpose is located in the meeting room.
• Meeting room floor is to be dry mopped and/or swept if needed.
• Chairs and tables should be moved with cares so as to not damage floors and returned to carts for storage.
• Heating is not to be adjusted in the meeting room.
• Meetings needing additional services such as copies, etc. need to be addressed with the PSU Extension in advance.  A fee may be charged.  (WE DO NOT WISH to compete with outside vendors, but can provide emergency or additional copies on a limited basis).
• Equipment needs for meeting room are to be provided by organization or group using the facility.  Groups needing special equipment or needs should contact the Conservation District or PSU Extension prior to the meeting date. ( A fee may be charged for use of equipment, maintenance, or special needs).
• Lights and doors shall be checked before leaving. (See checklist where switch and controls are located).  A FEE WILL BE CHARGED IF LIGHTS AND/OR EQUIPMENT IS LEFT ON.
• Parking - Parallel parking in lower lot required for general meetings.
• Parking in grass area in front of building is strongly discouraged - unless parking in upper/lower lots is full.
• User agreement must be physically completed.  Future usage by organization is contigent on meeting all the listed requirements.
• Scheduled meetings being cancelled need to notify the Conservation District at 928-7057 or PSU Extension at 928-8941.  

               

 Meeting Room Reservation Form                   

   Check List for Meeting Room Usage

2010 

SCHEDULED EVENTS

FEBRUARY

February 15                  Growing Stronger 10-Noon

February 17                 Growing Stronger 10-Noon

February 19                 Growing Stronger 10-Noon

February 22                  Growing Stronger 10-Noon

February 24                  Growing Stronger 10-Noon

February 26                  Growing Stronger 10-Noon 

MARCH

March 1                         Growing Stronger 10-Noon

March 3                         Growing Stronger 10-Noon

March 5                         Growing Stronger 10-Noon

March 6                         Girl Scout "Book Swap" 9:00-3:00

March 8                         Growoing Stronger 10-Noon

March 9                         District Board Meeting - 10 AM - 2:00 PM

March 10                       Growing Stronger 10-Noon

March 10                        Early Childhood Coalition 1 PM

March 11                       Small Business Consulting Services   10:30 AM - 1 PM

March 12                       Growing Stronger 10-Noon

March 15                       Growing Stronger 10-Noon

March 17                       Growing Stronger 10-Noon

March 19                       Growing Stronger 10-Noon

March 22                        Growing Stronger 10-Noon

March 24                       Growing Stronger 10-Noon

March 24                       6-9:30  p.m.  Pesticide Education Meeting - Mark Madden

March 26                      Growing Stronger 10-Noon

March 28                       Eastern Delaware Nations 10 AM - 4 PM

March 29                      Growing Stronger 10-Noon

March 31                      Growing Stronger 10-Noon 

APRIL

April 2                           Growing Stronger 10-Noon

April 10                   C & Y Reporter Training - 8:30 - 4:00 PM

April 13                         District Board Meeting - 10AM - 2:00 PM

April 23                        Children's Roundtable - Lisa Wilcox  8:30 - 4:00 PM

MAY

May 11                         District Board Meeting - 10AM - 2:00 PM

May 18                         Head Start Policy Council Mtg. - 9:30 - 12 noon

JUNE

June 8                          District Board Meeting - 10AM - 2:00 PM 

JULY

July 13                         District Board Meeting - 10AM - 2:00 PM 

AUGUST

August 10                    District Board Meeting - 10AM - 2:00 PM

SEPTEMBER

September 14            District Board Meeting - 10AM - 2:00 PM

OCTOBER

October 12                  District Board Meeting - 10 AM - 2:00 PM

NOVEMBER

November 9                District Board Meeting - 10 AM - 2:00 PM

DECEMBER